2023 meetings

Meeting minutes

Add agenda items to the first possible meeting. The person responsible for each agenda item also is responsible for documenting any decisions (/decision) and action items (add as Jira tasks).

Date	Attendees	Agenda	Background	Responsible	Notes, decisions and action items

Date	Attendees	Agenda	Background	Responsible	Notes, decisions and action items
Nov 28, 2023
Nov 28, 2023
Nov 14, 2023	@Silje Ljosland Bakke @John Tore Valand Henkel Maurice Johannes @Wouter Zanen Darin Leonhardt @Clara Calleja Vega @Heidi Koikkalainen @Linda Aulin Tara Bonet Chinillach @Vebjørn Arntzen @Thérèse Högberg Mårder @Marlene Pérez Colman	Process for approval and publication of modelling patterns	What should be the process for approving and publishing modelling patterns? For the proposed https://openehr.atlassian.net/wiki/spaces/healthmod/pages/2192867347 pattern, there is an outstanding discussion about assertion dates. This discussion is probably on a too detailed level for the CKA coordination group, but what’s the best level for having this discussion? Could this be an initial task for an “Editorial/modelling coordination group”, preparing items like this for the CCG?	@Silje Ljosland Bakke	We've proposed a modelling/editorial coordination group to be established, which can prepare such cases for the CKA coordination group. The process may work as follows: The first draft should be made by editors identifying the pattern in the first place, for example in local development projects The modelling/editorial group would hash out any remaining questions, such as the one related to “Date of assertion” in the example pattern Finally the CCG would make a decision about adopting the pattern Suggestion to make "demo" archetypes for each adopted pattern. These would need to be a bit hidden, so as not to risk people using them in implementations. In a incubator, or so? Conclusion: Bring this topic up in the CPB meeting on the 16th.
Nov 14, 2023		Organisation of international reviews and publication	How is the international editorial, ie reviewing and publication, work being done at this time, and how can this work be sped up while keeping the integrity of the CKM? As an example, how can we scale the pre-review process of proposed archetypes to be edited/reviewed by a specific initiative or project?	@Silje Ljosland Bakke	While the editorial work is more easy to distribute, the "pre-evaluating" process would be much harder, as it’s required to avoid overlapping and/or conflicting archetypes. Suggestion to create a detailed checklist for evaluating proposed archetypes, so that the initial evaluation can be done by one person. Any discrepancies can then be turned into Jira tasks for the proposer to resolve before a CKA will import the archetype. Suggestion to embed a simplified checklist within the CKM the user has to evaluate before propose the archetype? A) checked conflicting archetypes, b) checked the style guide, c) something something. This will reduce the workload on the CKAs or editor group. The whole process could be tracked in Jira for transparency and ability to see where the archetype is in the process. Another check before sending on review? Not necessary? All this requires funding and resourcing! Conclusion: Bring the topic, and particularly the funding requirement, up with the CPB on the 16th.
Oct 31, 2023	@Silje Ljosland Bakke @John Tore Valand Henkel Maurice Johannes Bonet Chinillach, Tara Marina Rudenko Andjela Pavlovic Koch , Martin Andreas @Clara Calleja Vega @Linda Aulin @Marlene Pérez Colman @Heidi Koikkalainen @Thérèse Högberg Mårder @Paul Miller @Heather Leslie @Vebjørn Arntzen Anjali Kulkarni @Vanessa Pereira	Welcome and presentation round
		Goals and expectations for the group	Coordinate modelling internationally Coherence of modelling patterns Internal consistency of international CKM Overview of ongoing editorial projects Documenting decisions and patterns Meeting frequency (currently every other week)	@Silje Ljosland Bakke	Multiple levels of coordination will likely be needed - this group is intended to be the highest level The organisation will need to evolve slowly Need for cross coordination between CKMs. Meeting frequency - good starting point with two meetings per month. The time of the meeting needs to be moved to make sure participants from different timezones can participate. Suggestion to have early morning meetings europe time.
		Overview of ongoing international editorial projects	Pathology results Chemotherapy? Pharmacogenetics? others? Document here: https://openehr.atlassian.net/wiki/spaces/healthmod/pages/2192900140		International archetype editorial collaborations - openEHR Clinical - Confluence (atlassian.net) Everyone in the meeting could update the list with international collaborations.Also including projects where there is an opening for international coordination. The intent is to be an overview of active project, and easier for other projects to get in contact. Suggestion to also make list of active archetype repositories.
		Backlog of change requests and proposals	How to fund and progress?	@Silje Ljosland Bakke	There is a backlog of change requests and archetype proposals. The work needs to be funded. The CKAs at the moment are not funded. In the last CPB meeting it was discussed to create a working group to address this. Need to identify requirements, amount, cost etc.
		New change requests and proposals	What’s the best forum to progress these? May need attention at both CKA and editor level.	@Silje Ljosland Bakke	eeds a continous prosess. CKAs are appointed to protect the content of the CKM. The decisionmakers will have to be the international CKAs. Working with change requests and proposals is detailed work. Perhaps too detailed for this group.
		Modelling pattern for ENTRY-linked classifications and gradings	For example TNM, Gleason, Gustilo-Anderson, which are always linked to a diagnosis, pathology result, physical examination result, or imaging result: https://openehr.atlassian.net/wiki/spaces/healthmod/pages/2192867347	@Silje Ljosland Bakke	There has been created a suggestion for how to document modelling patterns: Modelling patterns - openEHR Clinical - Confluence (atlassian.net) Discussion about suggestion for documentation of modelling patterns: It should be more available then under the CKA coordination group. Suggestion is that the patterns are discussed on this level and moved to a more available location after a decision has been made.
		Updating existing Specialisations when parent archetype has been up-versioned.	Example: CLUSTER.exam that is now .v2 and specialisations are .v1	@Marlene Pérez Colman	Should this be managed in this group? The reason that the specializations are not progressed is because of lack of funding. The upversioning is now done as part of reviewing and publishing when an initiative needs to get one of the specific archetypes published. Further discussion in the next meeting.