2024-11-19 Minutes of CPB Meeting

4 min

Document status: in progress

Meeting Date: 19-11-2024

Meeting Time: 9 -10.30 BST

Location: Online, via Zoom

Planned agenda:

Acronyms:
CPB: Clinical Program Board
CPXP: Clinical Program Expert Group
CKA: Clinical Knowledge Administrator (role in the Ocean’s openEHR CKM)

Invited to meeting- Accepted in bold, not present in italics, tentative ?

  • Paul Miller (CPB co-chair)- until 10

  • Vanessa Pereira (CPB co-chair)

  • Sebastian Garde (CPB)

  • Wouter Zanen (CPB)

  • Heidi Hoikkalainen (CPXP)

  • Joost Holslag (CPB)

  • Andjela Pavlovic (CPB)

  • Tara Bonet (CPB)

  • Kanthan Theivendran (CPB)

  • Heather Leslie (CPXP)

  • John Tore Valand (CPXP)

  • Silje Bakke (CPXP)

  • Vebjørn Arntzen (CPXP)

  • Darin Leonhardt (CPB) Joined at 9.30am

  • Jill Riley (openEHR International Board)

  • Sharon Gibson (CPB Admin support)

 

  1. Welcome and Introductions

  2. Apologies: Heather, Joost, John, Jill

  3. Requests for AOB - new members

Darin onboard. Jannis and Ohla need to be approved- details on discourse. Amanda may also be added to this.

  1. Minutes of previous meeting 2024-09-17 Minutes of CPB meeting

Approved by Wouter and seconded by Sebastian.

  1. Actions from minutes - completed

  2. Translation editors - Vebjorn

New role craete in spring to commit all translations for one specific language. System wide role. What qualifications do we think are required for this role and how many people should have this role. In Norway there is a guidance for translation of phrases and words. Silje - thinks it will save time for CKA leads as translation can be time consuming. A level of consensus should be in place for each language to prevent potential conflicts. Vanessa shared that in Portugal every member of the affiliate group should have 2 people who are responsible. Paul added that a role description and process outline document outlining what translation requires. Training requirements also need consideration. A second person to validate would be ideal but resourcing is an issue. Wouter added that if there is an affiliate in a country this is the ideal place to start but in other countries he thought we shouldn’t make it burdensome. Heidi shared that this is a very current issue in Finland and is something she is working on. She volunteered to look at this for CPB and asked Silje and Vebjorn for any guidance they can share.

Vebjorn asked whether he should postpone allocating the role. Silje suggested that if a request comes from a country with an affiliate then we should ask them to appoint 2 people. Sebastian agreed affiliates should be asked first. ……….. Darin was suggested. Vanessa suggested that the people that already have the role are left in place but in future affiliates are asked. Heidi asked if she can commit the translations that she is working on. Vebjorn answered that this is just for her own company’s project. Translation editors will cover all projects. Wouter made 4 points -

Andeljela volunteered to help for Slovenia

Actions -

  1. Update on CKAL role / Draft governance diagram

  • Vebjorn started CKL work from Oct 1st 20 hours a week, in partnership with the hospital he works for. This post will initially last 1 year. Wouter asked if CPB members would be involved in working groups. Vebjorn replied that this is part of the operational model that is being discussed. Wouter expressed an interest in helping with this. Silje commented that the CKA working group will probably be reinvigorated. The PROM group should continue to develop the PROM style guide.

  • Paul asked Vebjorn how he prioritising the work. He has updated the Style-guide to clarify the archetype. He has been working through the v1 examination archetypes which have several change requests and moving them to v2. This is nearly completed. He has the priority list and rather than starting with the least complex, he felt that the core archetypes need to be dealt with first and he is prioritising these.

  • It would be useful if Heather could present at the next meeting if she is available

  • Heather is now Chief Clinical officer for EHR. Looking at clinical modelling governance but this is still in draft. Discussions are ongoing.

  • Vanessa thanked Vebjorn for his work.

  1. PROM working group PROMs archetypes working group

Kanthan update - the group is up and running and had been developing the Style guide. Heather has suggested that this group is separate from the CPB.

Vanessa asked whether CPB could be made aware when discussions take place so that interested members can join. Silje added an activity section to list these. https://openehr.atlassian.net/wiki/x/JIB3lQ Contact to be made through Discourse.

Vanessa thanked Kathan for his work on this.

  1. Regular automatic integrity controls on CKM - SNOMED Code discussion

Deferred - Sebastian and Wouter to prepare for next meeting

  1. CKM release

Sebastian shared his work on CKM.

CKM Release Notes:

CKM Release 1.20.0

CKM 1.20.0 addresses a total of

·         60 issues relating to new or improved functionality,

·         26 bug fixes, and

·         13 general tasks relating to upgrades or redesign under the hood.

Selected Release Highlights include

·         Instance-wide Translation Administrators (per Language)

·         Manage FHIR and OMOP Mappings, AQL Queries and Subset Models

·         Release Set Overhaul

·         Review Round Overview Redesign

·         Reporting Finetuning

·         Syntax Highlighting

CKM Release 1.20.1

CKM 1.20.1 fixes a few bugs, most notably

·         CKM-2223 which addresses an issue that may have prevented project editors from commit ‘their’ archetypes to the trunk under certain circumstances, and

·         CKM-2221 which addresses an issue where projects would be listed as (literally) “Project: PROJECT” on the Dashboard’s News Widget instead of “Project: <project name>”.

 

  1. AOB

Sharon to add an actions table to minutes and agenda

 

 

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