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2025-04-29 Minutes of CPB Meeting

2025-04-29 Minutes of CPB Meeting

Document status: Finalised - Approved by Sebastian and Seconded by Vebjørn

Meeting Date: Tuesday 29th April 2025

Meeting Time: 10:00 - 11:00 BST

Location: Virtual – Zoom

 

Planned agenda:

  1. Welcome and Introductions

  2. Apologies

  3. CPB Election update

  4. Requests for AOB

  5. Minutes of previous meeting CPB Minutes - 18th March 2025

  6. Actions from minutes - Jira

  7. Update on Clinical Operations Programme

  8. PROMs working group

  9. Joint meeting with SEC

  10. Collab article future of healthcare: update

  11. SNOMED collaboration update

  12. AOB

 

Attendance

PRESENT

  • Vanessa Pereira (CPB Co-Chair)

  • Andjela Pavlovic (CPB)

  • Joost Holslag (CPB)

  • Kanthan Theivendran (CPB)

  • Koray Atalag (CPB)

  • Olha Nikolaieva (CPB)

  • Sebastian Garde (CPB)

  • Wouter Zanen (CPB)

  • Heather Leslie (CPB EP)

  • Heidi Koikkalainen (CPB EP)

  • Vebjørn Arntzen (CPB EP)

APOLOGIES

  • Paul Miller (CPB Co-Chair)

  • Jannis Pesch (CPB)

  • Tara Bonet (CPB)

  • John Tore Valand (CPB EP)

  • Hayley McDougall (openEHR AL)

  • Keisha Barwise (openEHR CMC)

ABSENT

  • Darin Leonhardt (CPB)

  • Silje Ljosland Bakke (CPB EP)

 

  1. Welcome and Introductions

Vanessa welcomed all attendees to the Clinical Programme Board and hoped everyone had a pleasant Easter break.

 

  1. Apologies

Apologies noted from Paul Miller, Jannis Pesch, Tara Bonet, John Tore Valand, Hayley McDougall and Keisha Barwise

 

  1. CPB Election update

Vanessa informed the CPB that the election had concluded, and both she and Paul Miller had been successfully re-elected.

She highlighted the need for a third Chair and encouraged members to nominate themselves or others for the position by reaching out to either Paul or herself.

 

  1. Requests for AOB

Joost enquired whether openEHR FHIR mappings had been discussed in any previous CPB meetings. Vanessa confirmed this topic had not been addressed and agreed it should be added to AOB for future discussion.

 

  1. Minutes of previous meeting CPB Minutes - 18th March 2025

18th March 2025

The minutes from the previous meeting were reviewed. Approved by Koray and Seconded by Vebjørn.

 

  1. Actions from minutes - Jira

Actions from the previous meeting were not discussed. Vanessa noted this was due to the CPB being temporarily paused during the Chair re-election period and the Easter break.

 

  1. Update on Clinical Operations Programme

Heather provided an update on the Clinical Operations Programme, highlighting that several groups are currently engaged in archetype development. The workload for the programme is increasing significantly, fuelled by growing enthusiasm and engagement.

Heather noted that this rise in activity is beginning to present challenges, particularly as non-members of openEHR have started to participate. Given the limited resources available, Heather suggested that prioritisation may need to be given to openEHR members.

While this situation presents a resource challenge, Heather emphasised that it is a positive reflection of the programme’s success and the widespread interest it is generating. However, without some form of restriction or additional support, the current trajectory may become unsustainable.

Heather also informed the CPB of the appointment of Keisha Barwise as the new Clinical Modelling Coordinator. Although Keisha was invited to attend the meeting, she was unable to do so due to time zone differences, as she is based in Jamaica. The CPB was advised that this appointment is not yet public knowledge, with a formal announcement planned closer to or during EHRCon 2025.

Olha asked where individuals should go if a new project or issue arises. She referred to her own experience with echocardiography, which had been a significant piece of work, and noted that openEHR International involvement could have provided valuable support. In response, Heather advised Olha to reach out to the CKAs (Clinical Knowledge Administrators), who are currently Heather and Silje. Heather advised that this should be the process going forward.

 

  1. PROMs working group

Heather provided an update on the PROMs Working Group, informing the CPB that the group had recently lost momentum and direction. This was largely attributed to members being pulled in different directions due to competing workloads.

Heather advised that there is a plan for both herself and Silje, in their capacity as CKAs, to meet with Kanthan. The aim of this meeting is to review the group’s previous work, establish a clearer structure and intended outcomes, and develop supporting guidelines. Following this, the group will be reopened with a refreshed focus – described as a ‘reinvention’ of the PROMs Working Group.

Koray expressed interest in rejoining the group but noted he would require clarification around the governance and conduct of the group before committing to renewed involvement.

 

  1. Joint meeting with SEC

The planned joint meeting with the SEC was put on hold due to the CPB Chair re-election.

However, it was agreed that this should remain as a standing agenda item for the next meeting.

 

  1. Collab article future of healthcare: update

Vanessa informed the CPB that she, along with Heidi, Kanthan, and Koray, has been collaborating on a rewrite of a chapter originally authored by Heather on Modelling Clinical Knowledge.

CPB members are welcome to view the working draft of the document. The deadline for comments and feedback is Sunday, 4th May at 23:59 CET.

Once the review period closes, Heather will review the revised chapter and, pending her approval, the document will proceed to publication.

 

  1. SNOMED collaboration update

No CPB members were present at the SNOMED collaboration meeting held on 28th April, and as such, no update was available during this meeting.

However, it was noted that Heather plans to watch the recording of the meeting and aims to provide an update at the next CPB meeting.

 

  1. AOB

openEHR FHIR Mappings

Joost raised the question of whether the CPB should be involved in openEHR FHIR Mappings.

Vanessa advised that Severin is currently working on a document related to this topic, and it is planned for him to attend the next CPB meeting once the document is completed. Both Wouter and Heather agreed with Joost that CPB should be involved in this initiative.

 

Change of Meeting times

Vanessa discussed the possibility of changing the time of the CPB meetings so Keisha can also participate. Other members agreed that this would be beneficial. Vanessa will email the CPB with potential new timings - taking into consideration of the timezones for Keisha (JM), Heather (AUS), Koray (NZ). 2 possible cases would be in the morning -8-11h CET or in the afternoon (16-19h CET)

 

ICHOM Collaboration

Koray updated the CPB on the ongoing ICHOM collaboration. Due to the connection between the European EHR network and the work ICHOM is doing, Koray spoke with Rachel, who agreed that the collaboration would be valuable. This resulted in openEHR meeting with ICHOM and becoming a knowledge partner of the organisation.

Severin, head of the European EHR network, is also excited about the partnership. Koray is now drafting a document on the collaboration agreement, which will outline objectives, generated value, and other relevant details. Koray welcomes input from the CPB and hopes to provide an update at the next meeting.

 

Next meeting

Wouter expressed the importance of discussing the European Union and EHDS (European Health Data Space) in the next meeting, as well as the possibility of forming a working group on this topic.

Vanessa confirmed that the next CPB meeting will be scheduled for 1 hour and 30 minutes.

 

Next Meeting 

  • DATE: Tuesday 20th May

  • TIME: 10:00 (BST) - timings subject to change

  • LOCATION: Virtual – Zoom