Outcomes

The meeting is now over and was very successful, with a lot of proposals, decisions and actions generated. Notes from the meeting are included in this wiki page, against the relevant schedule items, or else in a separate page.

The meeting resolved to create an 'executive summary' statement of all of these, which will be announced on the announce list, and posted publicly.

Logistics


Purpose	This meeting is intended to determine key parts of the openEHR roadmap, development plan and community governance for the next 18 months. Attendees are expected to primarily either be implementers or have a serious interest in implementation. This includes people from organisations using / wanting to use openEHR archetypes in real implementations.
When	16 Sep 2014: 09:00 - 17:00 17 Sep 2014: 09:00 - 16:00
Where	Due to a scheduling conflict (we rent our office space in Oslo from Deloitte), we have had to move the meeting to a different location. For those of you coming in by air, it will actually shorten your travel, as the new venue now is Lillestrøm Kultursenter in Lillestrøm (Lillestrøm Culture Center), adr: Kirkegata 11, Lillestrøm.
Participation	The physical meeting will accommodate a maximum of 40 people.
Social Events Monday night	Café Skansen Rådhusgata 32 0151 Oslo
Social Events Tuesday night	Restaurant Salsa Huitfeldtsgate 25 7 pm

About this Meeting

This is just one of a series of face to face meetings we expect to run over the next 18 months. Don't worry if you cannot get to this one. You can provide input for the meeting via:

the mailing lists
this wiki page - e.g. agenda items below
teleconference calls leading up to the meeting

All outcomes of the meeting will be publicly available, and we hope to have streaming video, with presentations available online afterwards.

Organising Committee

Tomas Nordheim Alme <tna at dips dot no>
Thomas Beale <thomas.beale at oceaninformatics dot com>
Ian McNicoll <ian at freshehr dot com>
Tomaz Gornik <tomaz.gornik at marand dot si>
Adriana Danilakova <adriana.danilakova at gmail dot com>

Agenda

Agenda topics potentially include the following.

SPECIFICATIONS
- overview - the big picture; define next releases and allocate key CRs
- openEHR APIs - development and publishing
- ADL 1.5 - what to call it, what roadmap?
- Include GDL in specs
- AQL
- Areas for new specifications:
  - identify 'difficult' design issues going forward, that require common answers, e.g. 'second order structures', and how we propose to deal with that
  - IHE
  - FHIR
CLINICAL
- Industry 'sprint' archetype development - workplan/progress
- Expanding the editorial team
- 'archetype methodology' experience across the world
  - PARENT, SHN, UK, Norway, Australia, Brazil, Slovenia, Spain,CIMI
PROFESSIONALISM
- openEHR training & certification
PRODUCT & MARKET
- commercialising the platform concept
- conformance and product accreditation
INFRASTRUCTURE
- technical documentation - a proposal form moving to DITA
- community infrastructure - web, lists, etc
WORKING WITH THE OPENEHR FOUNDATION
- governance
- PR / presence activities
- budget
TOOLING SOLUTIONS
- open source tooling project(s) roadmap
- new ADL 1.5 archetype/template 'studio'?
LOGISTICS
- decide next meetings

Meeting Schedule

Time	Topic	Who	Notes	Presentations, Outcomes
Tuesday 16 September
09:00	Intro - scene setting Meeting goals Priorities 2 mins from anyone on the floor	facilitator: T Beale		TB opening remarks slides PDF. Original TB blog post on key criteria for investible standards. Priorities mentioned during introductions: Entry level openEHR - getting started is too hard Deal with licensing FUD Support for localisation, affiliate groups restarting specifications release work
10:30	--------------------------------------------------------------------------- COFFEE ------------------------------------------------------------------------------------
10:45	The Foundation	Ian McNicoll Tomaz Gornik		Ian McNicoll presentation on new board structure. Questions raised: articles of association / statutes / by-laws - where are they defined? Gunnar Klein registering trademark outside of Europe what is UCL's role? Why not independently registered as a company? Does UCL need to be involved? Licensing was recently discussed in a thread in an openEHR LinkedIN-group https://www.linkedin.com/groups/Membership-144276.S.5909661200660054019 and was briefly discussed here too. Silje: Reuse of wikipedia text snippets (CC-BY-SA) in commercial newspapers has worked, this might be similar to deriving things from CC-BY-SA licensed archetypes. Erik: We may need to be able to fork specifications; requires different license than CC-BY-ND (e.g. CC-BY instead). Actions: Gunnar K offered to help with draft & review of statutes etc Text of membership page needs to be changed to reflect 15€ membership idea. Ian M / Adriana General feeling is to change org diagram so that 'second board' is a management committee (not a board) including e.g. program leads Gunnar Klein: some reflections on formalising and simplifying the description of the openEHR governance.
11:15	HANDI / NHS	all		Ian McNicoll presentation on HANDI-HOPD Demo platform being managed by HANDI, not NHS but is being supported by NHS England. Proposal to use this as the basis for an open-source hospital e-prescribing project, making use of SMART, FHIR and openEHR. Already involving some European companies, including Marand. Others have offered support. Questions: How do we make the openEHR engagement more active and visible?
12:00	------------ LUNCH --------------
13:00	Conformance, APIs openEHR inVivo	fac: Tomaz Borut, everyone	Decisions needed: rough definition of conformance specifications to create	Tomaz intro: IHE approach - publicly announce compliance profiles; required to go to connectathon and demonstrate interop with 2 or more other products; monitors give certification. detailed notes here. Actions: a technical group will get together and generate a draft conformance approach based on the notes above: Borut Fabjan, Bostjan Lah (Marand), DIPS, Rong (Cambio), Code24, Thomas Beale (Ocean)
13:30	Vendor model of Cooperation & Collaboration & Competition	Tomaz Gornik, Ian McNicoll		(this discussion was deferred)
14:00	Specifications governance & tooling	T Beale	Decisions needed: conversion of specifications from FrameMaker to alternative format, e.g. AsciiDoc, DITA... agree lightweight change process	TB explained current status quo of releases and tooling. Actions: review specifications governance - TB, Erik Sundvall, Gunnar Klein agreed Asciidoc as candidate new doc toolchain - Bostjan, Fabio, TB to research and provide a proposal provide a tooling and specifications roadmap overview (S From, DIPS) Questions: how to move to tool-based UML, integrated with documentation? tool-based class definition tables? Obtainable from UML tool?
14:45	GDL & CDS update	Rong	Decisions needed: GDL needs to become a proper specification	Rong & Iago presentation on GDL and new features.
15:00	--------------------------------------------------------- coffee -----------------------------------------------------
15:15	Incorporating new specifications - GDL & AQL	Rong, All		TB: GDL can be first spec in Asciidoc tool chain approach
16:30	Archetype tooling and ADL 1.5 Archetype editor, Template designer EhrExplorer	T Beale Borut Fabjan Rong ...	Decisions needed: what version to rename ADL 1.5 to, since it is now no longer directly compatible with ADL 1.4 what approach to migrating from ADL 1.4 to ADL 1.x .... 2.*	Actions: agreed to rename current ADL 1.5 spec to 2.x agreed in principle on a community tooling project in Java / js / web UI
Wednesday 17 September
09:00	Clinical modelling development sprint editorial team model of sharing, versioning	fac: Ian Heather Tomaz	Decisions needed: agreement on mode of action on 'industry sprint'	See this wiki page for main description. Candidate archetype list. CKM Project page Heather: about 30 / 30 / 30% easy / medium / hard need to have industry partners involvement to the extent of reviewing to-be-published archetypes for their use (i.e. for implementation). publishing - important PR exercise Agreements It was agreed that some new editors will come on board for the sprint. It was stated that full terminology bindings would be developed in a following phase; however epSOS terminology coverage will be reviewed during the exercise. need to include some example data for each? archetype Main terminology bindings would better be done by IHTSDO involvement with CIMI. Potential contacts - Daniel Karlsson, Linda Bird. Possible synchronisation with Norway archetype development; contact Silje
09:30	Clinical model sharing issues across CKMs openEHR CKM status	fac: Ian		Erik/ Ian M: we can potentially use Git-style methods to mechanically implement the fork / pull request lifecycle. Heather: right now, Change Request mechanism being added to CKM in next release, but only works for archetypes already in existence. Question: how to submit a new archetype from a national program that doesn't exist in CKM yet. Martin vd Meer: need better documentation on how to do clinical modelling. Ian: could use Stackoverflow as a help site.
10:15	----------------------------------------------- coffee -----------------------------------------------
10:30	National openEHR updates Sweden Norway experience, methodology Japan Spain Australia Slovenia UK - NHS/FHIR	Erik S Silje Shinji David Moner Hugh Leslie Ian		Details on this page.
11:00	Infrastructure	DIPS, Borut, T Beale	Decisions needed: need to fund dedicated openEHR.org server, allowing multiple sub-domain websites, Jira, etc need to agree on sysadmin responsibility	Decisions: move to new Linux server at Hetzner sysadmin human resource from Ocean, Marand, DIPS, Code24 requires initial funds to be available
11:30	Web / e-presence solicit requirements web site ideas educational materials entry points	fac: TB Heather Adriana Danilakova all		Details on this page.
12:00	------------------------------------------------------------ LUNCH -------------------------------------------------------------
13:00	FHIR + SMART, IHE - technical, EN ISO 13606 DIPS & FHIR 10 mins Marand update 10 mins IHE - Marand T Beale - archetype-based approach 10 mins	T Beale Borut Fabjan DIPS	Decisions needed: openEHR approach to FHIR openEHR and IHE openEHR and EN ISO 13606	Borut Fabjan openEHR / IHE / FHIR presentation. Room agreed that we need to create an openEHR technical position on IHE and FHIR model-based approach to FHIR makes more sense than manually built resources
14:00	Localisation	fac: Ian M Shinji	(deferred to webinar next week)	Notes from Shinji: Endorsement - There are some local activities on openEHR all over the world, but no endorsement. We need to decide if openEHR endorse such local activity or not. Autonomy - It is easier for locals to have f2f meeting and seminar than globals. Gathering membership and money would be easier, too. Then, does such locals have oblige to share money to the openEHR.org? If locals published a book on the openEHR with regards to the official documents of the openEHR specs, can they use money only for their funds for the local activities? Privileges on the openEHR organisation - After I launched openEHR.jp, I and other persons have pointed out these problems time to time, but no progress and no answers are available, indeed. I would like to request to make a localisation director who has privileges on this matter. I think Koray would deserve it.
14:30	ADL & tooling discussion continued	fac: TB		Agreed on call among key implementers to build a description of a tool, and rough project definition: Ocean - TB, Seref Arikan, Sebastian Marand - Bostjan, Borut, Marko Code24 - Sebastian Iancu DIPS - TBD (contact Bjorn Naess) RaySearch - TBD Erik Sundvall (openEHR software program coordinator)
15:00	Wrap up - road ahead, agreements	Ian McNicoll, Tomaz Gornik
16:00	===================================== END ====================================

Preparation

TBD

10:00

Model of Cooperation & Collaboration & Competition

all