2023 meetings

📝 Meeting minutes

Add agenda items to the first possible meeting. The person responsible for each agenda item also is responsible for documenting any decisions (/decision) and action items (add as Jira tasks).

Date	Attendees	Agenda	Background	Responsible	Notes, decisions and action items
14 Nov 2023		Process for approval and publication of modelling patterns	What should be the process for approving and publishing modelling patterns? For the proposed ENTRY-linked gradings and classifications pattern, there is an outstanding discussion about assertion dates. This discussion is probably on a too detailed level for the CKA coordination group, but what’s the best level for having this discussion? Could this be an initial task for an “Editorial/modelling coordination group”, preparing items like this for the CCG?	Silje Ljosland Bakke
		Organisation of international reviews and publication	How is the international editorial, ie reviewing and publication, work being done at this time, and how can this work be sped up while keeping the integrity of the CKM?	Silje Ljosland Bakke

31 Oct 2023	Silje Ljosland Bakke John Tore Valand Henkel Maurice Johannes Bonet Chinillach, Tara Marina Rudenko Andjela Pavlovic Koch , Martin Andreas Clara Calleja Vega Linda Aulin Marlene Pérez Colman Heidi Koikkalainen Thérèse Högberg Mårder Paul Miller openEHR Heather Leslie Vebjørn Arntzen Anjali Kulkarni Vanessa Pereira	Welcome and presentation round
		Goals and expectations for the group	Coordinate modelling internationally Coherence of modelling patterns Internal consistency of international CKM Overview of ongoing editorial projects Documenting decisions and patterns Meeting frequency (currently every other week)	Silje Ljosland Bakke	Multiple levels of coordination will likely be needed - this group is intended to be the highest level The organisation will need to evolve slowly Need for cross coordination between CKMs. Meeting frequency - good starting point with two meetings per month. The time of the meeting needs to be moved to make sure participants from different timezones can participate. Suggestion to have early morning meetings europe time.
		Overview of ongoing international editorial projects	Pathology results Chemotherapy? Pharmacogenetics? others? Document here: International archetype editorial collaborations		International archetype editorial collaborations - openEHR Clinical - Confluence (atlassian.net) Everyone in the meeting could update the list with international collaborations.Also including projects where there is an opening for international coordination. The intent is to be an overview of active project, and easier for other projects to get in contact. Suggestion to also make list of active archetype repositories.
		Backlog of change requests and proposals	How to fund and progress?	Silje Ljosland Bakke	There is a backlog of change requests and archetype proposals. The work needs to be funded. The CKAs at the moment are not funded. In the last CPB meeting it was discussed to create a working group to address this. Need to identify requirements, amount, cost etc.
		New change requests and proposals	What’s the best forum to progress these? May need attention at both CKA and editor level.	Silje Ljosland Bakke	eeds a continous prosess. CKAs are appointed to protect the content of the CKM. The decisionmakers will have to be the international CKAs. Working with change requests and proposals is detailed work. Perhaps too detailed for this group.
		Modelling pattern for ENTRY-linked classifications and gradings	For example TNM, Gleason, Gustilo-Anderson, which are always linked to a diagnosis, pathology result, physical examination result, or imaging result: ENTRY-linked gradings and classifications	Silje Ljosland Bakke	There has been created a suggestion for how to document modelling patterns: Modelling patterns - openEHR Clinical - Confluence (atlassian.net) Discussion about suggestion for documentation of modelling patterns: It should be more available then under the CKA coordination group. Suggestion is that the patterns are discussed on this level and moved to a more available location after a decision has been made.
		Updating existing Specialisations when parent archetype has been up-versioned.	Example: CLUSTER.exam that is now .v2 and specialisations are .v1	Marlene Pérez Colman	Should this be managed in this group? The reason that the specializations are not progressed is because of lack of funding. The upversioning is now done as part of reviewing and publishing when an initiative needs to get one of the specific archetypes published. Further discussion in the next meeting.